The opinion of the court was delivered by: Juan R. S nchez, J.
Plaintiffs Patricia Beauchamp, Ralph Crews, and William Gruccio bring claims against The Penn Mutual Life Insurance Company (Penn Mutual), their former employer, pursuant to the Age Discrimination in Employment Act (ADEA), 29 U.S.C. § 621 et seq., and the Older Workers Benefit Protection Act (OWBPA), 29 U.S.C. § 626(f). Plaintiffs seek to pursue these claims as a collective action on behalf of themselves and all other former Penn Mutual employees age 40 and older who were terminated between May 22, 2009, and December 31, 2010, as part of an alleged reduction in force at Penn Mutual's headquarters (the home office) in Horsham, Pennsylvania. To that end, Plaintiffs ask this Court to conditionally certify the collective action and to facilitate notice of the action to potential opt-in plaintiffs. For the reasons set forth below, the motion for conditional certification will be granted.
Plaintiffs are former high-ranking employees of Penn Mutual who were terminated in November 2009 at the ages of 57 (Beauchamp) and 60 (Crews and Gruccio). At the time of their terminations, Beauchamp held the position of Vice President of Corporate Communications, and Crews and Gruccio were both Senior Vice Presidents in Penn Mutual's Sales and Marketing department. All three Plaintiffs worked out of the company's home office and reported, directly or indirectly, to Penn Mutual's then-Executive Vice President and Chief Marketing Officer Eileen McDonnell.*fn2 McDonnell, in turn, reported to Robert Chappell, who was then Penn Mutual's President, Chief Executive Officer, and Chairman.
On November 16, 2009, McDonnell and Ed Clemons, Penn Mutual's Senior Vice President of Human Resources, informed Plaintiffs they were being terminated as part of ongoing waves of terminations at the home office. Beauchamp and Crews were the oldest of five employees who reported directly to McDonnell. Gruccio was one of the three oldest employees reporting to Crews, all of whom were terminated in November 2009.*fn3 After Plaintiffs were terminated, three substantially younger individuals began reporting to McDonnell, and many of Crews's and Gruccio's duties were taken over by significantly younger individuals.
Plaintiffs contend their terminations were part of a reduction in force Penn Mutual undertook in 2009 and 2010 to meet Chappell's goal of reducing personnel costs at the home office to 2007 levels by, inter alia, terminating between 50 and 100 home office employees. Although the layoffs occurred in waves during the second half of 2009 and into 2010, Beauchamp states such layoffs were discussed and centrally planned in 2009 at weekly meetings of Penn Mutual's "Executive Team," of which Beauchamp was a member. According to Beauchamp, Clemons presided over discussions regarding the layoffs at the weekly meetings, which were run by Chappell, and members Penn Mutual's upper management reviewed the individuals selected for termination regardless of the individual's department. Beauchamp also states that an evolving list of terminations or planned terminations from all departments was centrally maintained and circulated at the weekly meetings. This list, the September 2009 version of which is attached to Beauchamp's Affidavit, identifies the individuals who had been terminated or selected for termination as of a particular date, along with their actual or prospective termination dates and other information, including their ages.
When Plaintiffs were notified they were being terminated, each received a letter signed by McDonnell advising that his or her position was being eliminated as part of a "business decision to realign [Penn Mutual's] staffing needs." Crews Aff. Ex. B; Gruccio Aff. Ex. B; see also Beauchamp Aff. ¶ 21 (stating Beauchamp's termination letter was substantially the same as Crews's and Gruccio's letters). Each Plaintiff also received a uniform "Severance of Employment Agreement and General Release" prepared by Chappell, which purported to release all claims against Penn Mutual, including ADEA claims. Plaintiffs contend these releases were illegal insofar as they purported to release ADEA claims because they failed to comply with the OWBPA.*fn4 Notably, Penn Mutual has indicated it will not seek to enforce the three named Plaintiffs' purported release of their ADEA claims.
Plaintiffs allege these layoffs "were designed to, and did, discriminatorily remove older workers from employment with [Penn Mutual]," Compl. ¶ 1, and assert Penn Mutual's decisionmaking process was infected by the company's culture of age discrimination. Beauchamp states the Executive Team meetings at which the layoffs were discussed "included frequent discussions of 'succession planning' and 'pipelines' to ensure [there would be] employees to replace older workers who would be eliminated or assumed to retire," with such "pipeline" employees being "almost invariably, significantly younger." Beauchamp Aff. ¶ 14. According to Crews and Gruccio, moreover, Penn Mutual executives openly discussed the need to create promotional opportunities for younger workers, which opportunities would not be presented if older workers did not "move on." Crews Aff. ¶ 13; Gruccio Aff. ¶ 12. Executives also made comments indicating a desire to hire people "born after the Eisenhower administration" and people who would "have the energy" to be around Penn Mutual for the next 15 to 20 years. Crews Aff. ¶ 8; Gruccio Aff. ¶ 7. Plaintiffs further assert Penn Mutual created a culture in which decision makers knew to consider an employee's "ramp"-i.e., how much younger an employee is than the employee he or she is anticipated to replace-when making employment decisions.*fn5 Crews Aff. ¶ 8; Gruccio Aff. ¶ 7.
Although Penn Mutual agrees the company "undertook Home Office expense reduction efforts in 2009," including employee terminations, Penn Mutual disputes Plaintiffs' characterization of the manner in which the terminations were implemented. Def.'s Opp'n to Mot. to Proceed as Collective Action 1, 13. In particular, Penn Mutual disputes that the terminations were centrally planned and coordinated, and denies age was a factor in any of its termination decisions. Penn Mutual instead contends all of its expense reduction decisions were made by different business units operating independently and employment terminations decisions were made at different times using different criteria, without the involvement of the company's Executive Team. While Penn Mutual acknowledges its Executive Team had discussions regarding the terminations, Penn Mutual contends these discussions were "typically limited to the business or operational impact of the decisions," McDonnell Decl. ¶ 15; see also Clemons Decl. ¶ 13; O'Malley Decl. ¶ 20, and the Executive Team did not participate in the decision making process. In support of this position, Penn Mutual has submitted affidavits from several business unit leaders and their direct reports describing the manner in which the business unit implemented its expense reduction efforts.
The ADEA, by incorporating § 16(b) of the Fair Labor Standards Act (FLSA), "expressly authorizes employees to bring collective age discrimination actions 'in behalf of . . . themselves and other employees similarly situated.'" Hoffmann-La Roche v. Sperling, 493 U.S. 165, 170 (1989) (quoting 29 U.S.C. § 216(b)). For an ADEA case to proceed as a collective action, the potential plaintiffs (1) must be "similarly situated," and (2) must consent in writing to become parties to the action. 29 U.S.C. § 216(b).
Certification of a collective action proceeds in two steps. In the
first step, which is typically conducted early in the litigation when
the court has minimal evidence, the court conducts a preliminary
inquiry into whether the proposed collective action members are
similarly situated. Harris, 2007 U.S. Dist. LEXIS 55221, at *6; Smith
v. Sovereign Bancorp, Inc., No. 03-2420, 2003 U.S. Dist. LEXIS 21010,
at *4 (E.D. Pa. Nov. 13, 2003). Although the FLSA does not define
the term "similarly situated," district courts in this Circuit have held
plaintiffs are similarly situated if they "were together the victims
of a single decision, policy, or plan infected by discrimination."
Sperling v. Hoffmann-La Roche, Inc., 118 F.R.D. 392, 407 (D.N.J.
1988); see also Lugo v. Farmer's Pride Inc., No. 07-749, 2008 U.S.
Dist. LEXIS 17565, at *8 (E.D. Pa. Mar. 7, 2008). At this initial
stage, a plaintiff is required to make only a "modest factual showing"
that the potential plaintiffs are similarly situated.*fn6
Harris, 2007 U.S. Dist. LEXIS 55221, at *9; Smith, 2003 U.S.
Dist. LEXIS 21010, at *10. This is an "extremely lenient standard";
the plaintiff "need only provide some 'modest' evidence, beyond pure
speculation, that [the] [d]efendant's alleged policy affected other
employees." Id. If a plaintiff makes the required showing, the court
may grant conditional certification for the purpose of notice and
discovery. Lugo, 2008 U.S. Dist. LEXIS 17565, at *8; see also
Sperling, 493 U.S. at 169 (1989) (holding district courts have
discretion to facilitate notice to potential plaintiffs in an ADEA
In the second step, which usually occurs after merits discovery has occurred, the court conducts a "specific factual analysis of each employee's claim to ensure that each proposed plaintiff is an appropriate member of the collective action." Lugo, 2008 U.S. Dist. LEXIS 17565, at *8. Although the court's analysis at the second step again focuses on whether the plaintiffs are similarly situated, the court "will require a higher level of proof than was necessary at the first stage for conditional certification." Id.; see also Ruehl v. Viacom, Inc., 500 F.3d 375, 388-89 & n.17 (3d Cir. 2007) (discussing the differences in plaintiffs' burdens at the conditional certification and decertification stages). "If the conditional group of plaintiffs does not meet [the similarly situated] standard at the second stage, the group is then decertified, the opt-in plaintiffs are dismissed without prejudice and any remaining plaintiffs are permitted to move onto the trial stage of litigation." Lugo, 2008 U.S. Dist. LEXIS 17565 at *8-9; see also Ruehl, 500 F.3d at 388 n.17 ("At the 'reconsideration phase,' after potential class members have filed their consents to opt in and after there has been further discovery to support the plaintiffs' allegations, a district court may revoke conditional certification if the proposed class dose not meet FLSA's 'similarly situated' requirement.").
Here, Plaintiffs have produced affidavits suggesting Penn Mutual undertook a series of layoffs beginning in 2009 to reduce personnel at the company's home office by 50 to 100 employees. Beauchamp Aff. ¶¶ 5-7; Crews Aff. ¶ 14; Gruccio Aff. ¶ 13. Plaintiffs have also produced affidavits and documentary evidence suggesting the layoffs were discussed, planned, and reviewed office-wide by Penn Mutual's Executive Team and that the information reviewed included the ages of employees selected for termination. Beauchamp Aff. ¶¶ 5, 8, 10-12 & Ex. A. Plaintiffs additionally have presented some evidence that Penn Mutual's management had a desire to create a younger workforce. See id. ¶ 14 (stating that Executive Team's succession planning discussions included discussions of "pipeline" employees to replace older workers who would be eliminated or who were assumed to retire and who "were, almost invariably, significantly younger" than employees being replaced); Crews Aff. ¶¶ 8 (describing statements by Penn Mutual executives indicating a desire to hire people "born after the Eisenhower administration" and people with the energy to stay at Penn Mutual for at least 15 to 20 ...