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Donovan v. United States

UNITED STATES COURT OF APPEALS FOR THE THIRD CIRCUIT


argued: March 28, 1978.

JAMES D. DONOVAN, APPELLANT,
v.
UNITED STATES OF AMERICA; MARTIN R. HOFFMAN, SECRETARY OF THE ARMY; MAJOR GENERAL ALBERT CRAWFORD, COMMANDING GENERAL, U.S. ARMY ELECTRONICS COMMAND, FORT MONMOUTH; MALCOLM R. MACKENZIE, CIVILIAN PERSONNEL OFFICER, U.S. ARMY ELECTRONICS COMMAND, FORT MONMOUTH

APPEALS FROM THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF NEW JERSEY D.C. Civil No. 76-28.

Adams, Van Dusen, and Rosenn, Circuit Judges. Adams, Circuit Judge, concurring in part and dissenting in part.

Author: Rosenn

Opinion OF THE COURT

ROSENN, Circuit Judge.

The role of the federal government as an employer has expanded rapidly over the last quarter century, and so too has its obligation to deal fairly and equitably with its employees.*fn1 Nonetheless, federal employees' rights are not unlimited and extend no further than the limits of federal law and the constitution. In this action we face the problem of closely defining such limits.

Plaintiff, a civilian employee of the United States Army Electronics Command ("ECOM"), challenges the remedy afforded him by the Army after its erroneous refusal to grant him repromotion consideration following his reinstatement at ECOM subsequent to a reduction in force ("RIF").*fn2 He asserts that statutory and regulatory provisions entitle him to reclassification and back pay. The district court, recognizing its limited power to review Government employment practices, dismissed plaintiff's complaint for failure to state a claim predicated on any provision upon which relief could be granted. We affirm.

I.

Plaintiff is a career civil service employee who had worked for various federal agencies from 1963 until 1969. On April 13, 1969, he was transferred to ECOM, stationed at Fort Monmouth, New Jersey, and given the position of Training Instructor (Electronics), a GS-9 conditional appointment. On March 27, 1970, pursuant to a cut-back in civilian positions, plaintiff was given a reduction in force notice. Before the RIF became final, however, he was separated from ECOM and appointed through the Interagency Board of Civil Service Examiners to a GS-7 position at the Federal Aviation Agency. On February 26, 1971, he was terminated for cause from this position.

Some months later, plaintiff secured reinstatement at Fort Monmouth as a guard, a GS-4 conditional position. At this time, plaintiff's name should have been placed on the repromotion register at ECOM, thus permitting him to be repromoted non-competitively to his old job or any intermediate position between the guard job and his prior GS-9 rating. Instead, due to an administrative error, plaintiff's name was omitted from the register. Not knowing of this, on February 20, 1972, he applied for and was promoted to the position of computer aid at the GS-5 level. But in November of the same year plaintiff realized that ECOM had failed to give him reemployment consideration. He then began to challenge his employment status, asserting claims with ECOM that he had been denied special repromotion benefits due him under the Army's civilian employee regulations. After failure to informally resolve this problem, plaintiff began formal grievance proceedings.

In his grievance against ECOM, plaintiff proved that he was erroneously denied repromotion consideration. As a result, he demanded back pay and retroactive promotion. The acting commander of ECOM concluded that although plaintiff had been the victim of an error, no retroactive benefits could be given. Instead, he ordered that plaintiff be given "repromotional eligibility" to his old position at ECOM - that is that he must be given the job before others with less seniority on the eligibility list - and that he be given priority consideration for any available new job for which he qualified.

On appeal to the Army Civilian Appellate Review Office, the decision of ECOM was affirmed. The examiner found that plaintiff had been denied special repromotion consideration as required by personnel regulations and that the failure of the Army to place him on the repromotion register was in error. As to the appropriate relief for this violation, the examiner recommended priority consideration for the next available vacancy to which plaintiff qualified, but rejected his claim for retroactive benefits.

At the time of this decision, the Army had no positions available because of a job freeze. Nonetheless, ECOM sought an exception for plaintiff and some four months later he was appointed to a GS-9 level position. By 1974, plaintiff had progressed to a GS-11 rating, but the facts reveal that during the time plaintiff's name erroneously had been absent from the repromotion register, at least one other employee with lower seniority was appointed to a GS-9 vacancy. Therefore, plaintiff continued to press his administrative claims and to assert his retroactive benefits theory. By 1975, he had exhausted all channels of administrative relief.

This action was filed in January of 1976. Plaintiff's complaint asked the district court to declare that plaintiff would have been reappointed to his old job at an earlier date and hence would have been eligible for promotion earlier as well, had plaintiff properly been listed on the repromotion register. He then sought both retroactive reclassification and back pay under the Back Pay Act, 5 U.S.C. § 5596 (1976) (the "Act") and under Civil Service and Army regulations. The district court dismissed the complaint for failure to state a claim upon which relief could be granted because plaintiff did not present sufficient proof of any statute or regulation allowing the district court to award back pay.*fn3 This appeal followed.

On appeal, plaintiff raises four claims, only two of which we discuss in any detail: (1) whether the Back Pay Act entitled plaintiff to back pay and retroactive promotion and (2) whether the district court had mandamus power to order retroactive promotion with concomitant effects on back pay.*fn4 We assess these issues independently.

II.

A claim for back pay by a federal employee, in essence, amounts to a lawsuit against the United States for monetary damages. In order to determine if such a lawsuit is proper, we must assess whether the United States has granted a right to sue it for damages, for it "has long been established . . . that the United States, as sovereign, 'is immune from suit save as it consents to be sued. . . .'" United States v. Testan, 424 U.S. 392, 399, 47 L. Ed. 2d 114, 96 S. Ct. 948 (1976), quoting, United States v. Sherwood, 312 U.S. 584, 586, 85 L. Ed. 1058, 61 S. Ct. 767 (1941). Our duty then is to examine the federal statutes invoked by the plaintiff and ascertain whether they "confer a substantive right to recover money damages from the United States." United States v. Testan, supra, 424 U.S. at 398.

Plaintiff asserts that the Act is an explicit federal provision allowing the award of monetary damages against the United States in the context of an unwarranted employment decision of an agency of the Government. The Act provides in pertinent part:

(b) An employee of an agency who . . . is found by appropriate authority under applicable law or regulation to have undergone an unjustified or unwarranted personnel action that has resulted in the withdrawal or reduction of all or part of the pay, allowances, or differentials of the employee -

(1) is entitled, on correction of the personnel action, to receive for the period for which the personnel action was in effect, an amount equal to all or any part of the pay, allowances, or differentials, as applicable, that the employee normally would have earned during that period if the personnel action had not occurred. . . .

5 U.S.C. § 5596(b)(1) (1976).

In order for plaintiff to come within the terms of this section, he must prove: (1) that he had "undergone an unjustified or unwarranted personnel action" and (2) that the action "resulted in the withdrawal or reduction of all or a part of [his] pay, allowances, or differentials." Plaintiff cannot establish qualification under either requirement of the Act.

The terms "unjustified or unwarranted personnel action" standing alone cannot take us far in our quest to determine their meaning or to determine whether the Army's delay in repromoting plaintiff to his old position in the instant case qualifies as such an action. We therefore turn for guidance to the regulations enacted by the Civil Service Commission pursuant to congressional authorization in the Act, 5 U.S.C. § 5596(c) (1976):

(d) To be unjustified or unwarranted, a personnel action must be determined to be improper or erroneous on the basis of either substantive or procedural defects after consideration of the equitable, legal, and procedural elements involved in the personnel action.

(e) A personnel action referred to in section 5596 of title 5, United States Code, and this subpart is any action by an authorized official of an agency which results in the withdrawal or reduction of all or any part of the pay allowances, or differentials of an employee and includes, but is not limited to, separations for any reason (including retirement), suspensions, furloughs without pay, demotions, reductions in pay, and periods of enforced paid leave whether or not connected with an adverse action. . . .

5 C.F.R. § 550.803(d) & (e) (1977).

We assume for the purposes of this appeal that the failure to give repromotion consideration to plaintiff was an unjustified or unwarranted action.*fn5 However, unless this action was a "personnel action" as defined by the Act and the regulations, plaintiff cannot qualify for back pay under the statute.

The regulations state that a "personnel action . . . includes, but is not limited to, separations for any reason . . ., suspensions, furloughs without pay, demotions, reductions in pay, and periods of enforced paid leave. . . ." 5 C.F.R. § 550.803(e) (1977). Under the doctrine of ejusdem generis it would appear that the language "includes, but is not limited to" indicates that any other action falling within the scope of the regulation must be of the same nature as those listed. The common thread of the activities outlined by the regulation is that they involve an actual reduction in job status. Thus, to qualify as a "personnel action" the agency's action which is under attack must result in a reduction of job grade or level. This interpretation is reinforced by the Supreme Court's understanding of the Act.

The statute's language was intended to provide a monetary remedy for wrongful reductions in grade, removals, and suspensions and "other unwarranted or unjustified actions affecting pay or allowances [that] could occur in the course of reassignments and change from full-time to part-time work," S. Rep. No. 1062, 89th Cong., 2d Sess., 3 (1966). The Commission has so construed the Back Pay Act. See 5 C.F.R. § 550.803 (e) (1975). So has the Court of Claims. See Desmond v. United States, 201 Ct. Cl. 507, 527 (1973).

United States v. Testan, supra, 424 U.S. at 405-06 (emphasis supplied).

The unwarranted failure timely to promote plaintiff in accordance with Army regulations, though a wrongful act, is not the type of personnel action calling for back pay under the Back Pay Act, for the action has not caused plaintiff to suffer any reduction in grade but has only delayed his advancement to a higher level. Plaintiff's claim under the act must therefore fall. Even were we to conclude that plaintiff had been subjected to a "personnel action," his claim would still fail because the action did not result in any "reduction" in benefits.

The delay in promoting plaintiff did not produce a reduction in his pay. Had plaintiff shown that his RIF was unlawful, he could have demonstrated a correlation between the challenged action of the agency and a pay reduction, but the facts in the instant case prove no more than that the plaintiff received the proper salary for the position in which he was employed. His claim amounts to an assertion that he should have been paid at a higher rate for a position to which he should have been but was not appointed. "The established rule is that one is not entitled to the benefit of a position until he has been duly appointed to it." United States v. Testan, supra, 424 U.S. at 402, citing, United States v. McLean, 95 U.S. 750, 24 L. Ed. 579 (1878); Ganse v. United States, 180 Ct. Cl. 183, 186, 376 F.2d 900, 902 (1967). Because plaintiff has suffered no real reduction or withdrawal of benefits, and has suffered only the denial of potential benefits, he cannot come within the terms of the Back Pay Act.*fn6

III.

Plaintiff asserts that even if he cannot maintain a claim for monetary damages under the Back Pay Act, he is entitled to an order forcing ECOM to grant him retroactive promotion, and hence back pay and other benefits, by way of a writ of mandamus. 28 U.S.C. § 1361 (1970) (mandamus may be issued "to compel an officer or employee of the United States or any agency thereof to perform a duty owed to the plaintiff"). Such a remedy has been recognized by the Supreme Court as a viable alternative for relief when a plaintiff cannot make out a claim under the Act. See United States v. Testan, supra, 424 U.S. at 403.*fn7

Mandamus is an appropriate remedy whenever a party demonstrates a clear right to have an action performed by a governmental official who refuses to act. Grant v. Hogan, 505 F.2d 1220, 1225 (3d Cir. 1974) (mandamus available where there is a clear duty "owed the plaintiff or there is an abuse of discretion"). In order to establish the predicate for mandamus relief here, plaintiff must demonstrate an actual failure by ECOM officials to carry out clearly defined official duties. Thus, unless applicable principles of law require ECOM to grant retroactive repromotion, mandamus is inappropriate.

A government employee is entitled only to the rights and salary of the position to which he has been appointed. United States v. Testan, supra, 424 U.S. at 403, 406; Skrobot v. United States, 208 Ct. Cl. 475, 534 F.2d 237 (1975); Peters v. United States, 208 Ct. Cl. 373, 534 F.2d 232, 234, (1975); Selman v. United States, 204 Ct. Cl. 675, 498 F.2d 1354 (1974). A court, however, does have power to grant retroactive promotion when an employee has a "clear legal entitlement" to the desired classification based upon statute or regulation. See Peters v. United States, supra, 534 F.2d at 234.

The Civil Service Regulations applicable at the time plaintiff was reinstated at ECOM following his RIF, vested him with certain rights which would have insured his repromotion to his old position when a vacancy arose.*fn8 Army regulations provided similar protection for RIF'd employees.*fn9

Were these the only regulations applicable to agency action following reinstatement after a RIF, we might very well have ordered retroactive promotion with its concomitant benefits. See Skrobot v. United States, supra, 534 F.2d at 240 (dicta) (court indicates that under analogous provisions of FPM 335.4-3b it would award retroactive promotion and benefits); cf. Selman v. United States, supra, (two naval Assistant Judge Advocates General proved statutory entitlement to higher pay under 37 U.S.C. § 202(l); court ordered retroactive benefits). The regulations here, however, do not stop with establishing plaintiff's entitlement to repromotion consideration. Rather, they specifically outline the proper remedies to be given to the aggrieved employee in the event of the failure of the agency to follow its regulations:

f. Promotion after failure to receive proper consideration. If an employee fails to receive proper consideration in a promotion action and the erroneous promotion is allowed to stand, the employee must be considered for the next appropriate vacancy to make up for the consideration he lost. (See Section 6-4c) He may be selected for promotion to this vacancy, in competition with others entitled to the same consideration, as an exception to competitive promotion procedures.

FPM 335.4-3f (emphasis supplied), see FPM 335.6-4c(1) (in action taken to correct erroneous promotion, employees not promoted to be considered for vacated position before others); FPM 335.6-4c(2) (when employee not promoted to vacated position, must be given priority to next vacancy).

Plaintiff has received all that was due to him under these provisions. His entitlement to repromotion consideration, although erroneously delayed, does not mandate any retroactive repromotion by the agency. Rather, under applicable regulations, plaintiff was to receive no more than consideration for the next vacancy in the event of agency oversight. Thus, mandamus cannot be properly invoked for no provision calls for retroactive benefits and consequently no official failed to carry out any clear duty owed to plaintiff.*fn10 The district court, therefore, did not err in dismissing the claim for retroactive benefits.

IV.

Accordingly, the judgment of the district court will be affirmed.

Disposition

The judgment of the district court will be affirmed.

ADAMS, Circuit Judge, concurring in part and dissenting in part.

Consideration of this appeal, at least for me, is framed by two circumstances which the government does not appear to dispute: First, Donovan, the appellant here, was not promoted for two years, and during that time jobs were available for which he was qualified and to which he was entitled to priority consideration under the governing regulations. Second, the failure to promote Donovan was a clear administrative error, admitted as such by the government.

Despite the fact that the deferral in promotion was "unwarranted" and "wrongful,"*fn1 the majority concludes that Donovan is entitled to no relief. Since I believe that certain of the relief sought is available, I am impelled to dissent in part.

Donovan advances two related claims. Given the fact that action by the Defense Department in accordance with its own regulations would have resulted in his appointment to a GS-9 position two years in advance of the time when he was actually appointed, Donovan asserts entitlement to back pay at the level of GS-9 for the duration of the delay. In addition, he maintains that his personnel records, which will affect his entitlement to a variety of privileges and opportunities in the future should be amended to allow him seniority credit for the two years in which he was unjustifiably kept at GS-7. These claims are best analyzed separately.

A.

The back pay claim falls most appropriately under the Federal Back Pay Act.*fn2 While it is not implausible to read the Back Pay Act to cover a denial of re-promotion,*fn3 the Supreme Court's opinion in United States v. Testan, 424 U.S. 392, 47 L. Ed. 2d 114, 96 S. Ct. 948 (1976) dictates that inasmuch as it is a waiver of sovereign immunity, the Back Pay Act is to be strictly construed. The Act, according to the Supreme Court, "was intended to grant a monetary cause of action only to those who were subjected to a reduction in their duly appointed emoluments or position." Id. at 407. The spirit, if not the letter of Testan therefore appears to foreclose Donovan's claim for back pay, and as to this issue I concur with the result reached by the majority.

B.

Such conclusion, however, does not dispose of the case, for in addition to requesting monetary damages, Donovan invokes the equitable powers of the courts to regain the two years of seniority which he was improperly denied.*fn4 This request, of course, stands on a different ground from his claim for back pay. For, as the Supreme Court noted in Testan, "There is a difference between prospective reclassification, on the one hand, and retroactive reclassification resulting in money damages, on the other." See Edelman v. Jordan, 415 U.S. 651, 39 L. Ed. 2d 662, 94 S. Ct. 1347 (1974)."*fn5 The citation to Edelman indicates that the shield of sovereign immunity does not extend to interdict a prospective order requiring the government to comply with legal duties.

Here, the government admits that it failed to consider Donovan for promotion in direct violation of its own regulations, and has thereby, in the words of the majority, "delayed his advancement to a higher level."*fn6 While Testan may bar the award of monetary damages for lost wages in the past, nothing in the Supreme Court opinion appears to preclude a federal court from ensuring that the government does not predicate future denials of benefits or promotions on the two-year delay occasioned by its prior solecism.

While the majority opinion admits such relief "might very well" be appropriate if the regulations guaranteeing Donovan repromotion opportunities provided no remedy in themselves, the majority adopts the position that regulations mandating that Donovan be considered for the next available vacancy shackle the exercise of our equitable powers. No case support is adduced for such a conclusion, and the language cited is at best ambiguous. The regulations require that Donovan " must " be considered for the next available promotion, not that he "need only be" so considered. I am reluctant to conclude that the grant of a self-enforcing administrative remedy precludes the federal courts from fashioning other relief should the administrative route prove inadequate to rectify the effects of a concededly improper governmental action.

Accordingly, insofar as the dismissal of Donovan's claim for injunctive relief regarding his personnel records is affirmed, I respectfully dissent.


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